Send manual emails outside of your set schedules

Using Chase now, you can send manual emails within Chaser outside your set schedules.

Last updated: February 20, 2025

Send manual email chases using Chase now, regardless of whether you have set the customer or invoice status to chase. You can chase now in various ways.

Chase a single invoice

Go to the Receivables page, select Invoice view, or enter a specific customer tab. Click the three vertical dots next to the invoice you wish to chase. Select Chase now from the dropdown.

Or select Chase now on the invoice page

Chase multiple invoices

Use the tick boxes on the left-hand side of either the Invoice view or a specific customer tab to select multiple invoices belonging to the same customer. Select Chase now from the blue bulk operation button at the table's top left-hand side.

Chase all outstanding invoices

You can chase all invoices belonging to a customer, including overdue and before-due, by selecting the Chase now button at the top right-hand side of a customer page. Chaser will now chase all unpaid invoices, whether due or not.

Chase now will be disabled if a customer email address is missing. Update this in your accounting system, then hit Sync now to resolve the issue.

Functionality

Select Chase now in any of the above ways, and a popup will open. Select which template you want to send from the dropdown and edit it if needed. 

Use the template dropdown to choose an alternative template and edit the email copy and subject as you see fit.

Chase now can be used to send an instant Email, SMS, Auto-call or Letter to your debtor. 

Emails can be sent to any recipient associated with your debtor. Use the drop-downs to select who you want to send the form to and any senders or recipients you want to CC. 

SMS and Auto-call chase can now be sent to your debtors' mobile numbers

Letters can be sent to your debtor's Invoice address

The text box automatically fills with the next scheduled template. If there’s no scheduled chase it autofills with the first template on your list.

Selecting both before and after due invoices means your normal templates may not apply. The invoice table will be added instead.

Use the 'template' dropdown to choose an alternative template and then edit the chaser as you see fit.

Replace next chase

Select the tickbox to send your ‘Chase now’ in place of your next scheduled chase when chasing a single invoice. Uncheck this option at the bottom of the Chase Now module if you want the next scheduled chase to go out. This is not available when using ‘Chase now’ for multiple invoices:

Attachments

Attach the relevant invoice or customer statement using the checkboxes below the email copy. 

Choose to attach a file from your desktop using the Attach File button, or drag and drop files from your file system.

Open the upload model from your computer by clicking Attach file. Select one or more files to send with your chaser. Files must be under 10MB in size. Zip files can be attached but not sent if they contain any of the above file types. Check if a zip file has been sent by checking the delivery status of the chaser in your customer or invoice page.

If you encounter an error message upon sending, the combined size of all attached files likely exceeds 10 MB. This includes invoices and statements. You can quickly resolve this by deleting some of the attached files using the 'x' in the file name. Once you've done that, try to send it again.

Chaser blocks the following potentially unsafe documents: 

How to use Chase now